For a one-time or short-term absence due to illness, accident/injury, family emergency, or other personal commitment, students should check their course syllabus for the course absence policy. Each course might have a different absence policy. Students do not need to report these routine absences to the Dean of Students Office, nor does the Dean of Students Office have the authority to designate them as excused absences.
Please do contact the Dean of Students Office at DeanOfStudents@IllinoisState.edu or (309) 438-2008 to report any of the following absences and/or discuss how to manage an extended absence (three or more consecutive days):
As a service to students, the Dean of Students Office can provide notification to instructors when students have been/will be absent from class(es) for three or more consecutive days. Unless noted below as excused by university policy, all other absences are subject to the course absence policy and/or instructor's discretion. The Dean of Students Office does not have the authority to excuse students for illness, accident/injury, family emergency, family events, court, etc. Only instructors have the authority to excuse students from class(es) or coursework for these reasons. Students are not required to report absences to the Dean of Students Office. The office serves as a resource to help students reach instructors. The student is responsible for providing verification of the absence to instructors, if requested. Notification to instructors by the Dean of Students Office will be sent via email; the student's Illinois State University email address will be copied on the notification.
If a student is required to be absent from class because of a required self-isolation or quarantine based on the directive of a public health official or health provider for a reason related to a communicable disease, the absence from class will be considered excused.
Each of the student's instructors will provide reasonable modifications/extensions for completing missed exams, quizzes, and other required work. In courses that allow dropping a low grade or grades, instructor must offer the student reasonable modifications/extensions for making up work missed and may not require that missed work be counted as the low grade to be dropped.
For the absence to be excused, the student must provide appropriate documentation that they have been required to quarantine/isolate to the Dean of Students Office at DeanOfStudents@IllinoisState.edu and arrange to complete missed classroom work as soon as possible. Ultimately, students are responsible for material covered in class.
If a student needs a return to class notice issued to their instructors, they should email the release notice provided by a public health official or health provider to DeanOfStudents@IllinoisState.edu. A return to class notice will then be issued to instructors by email.
If the student is not satisfied with the modifications/extensions by the instructor or if the instructor fails to make modifications/extensions for the student, the student should follow the Complaint Resolution Process. See the full policy at the University Policy & Procedures website.
Students are eligible for up to five (5) consecutive days (not including weekends or holidays) of excused absence in the event of a death of a spouse, domestic partner, parent, child, grandparents, grandchild or sibling, uncle, aunt, niece, nephew, first cousin, in-law, or step-relative.
The student is responsible for notifying the Dean of Students Office (DoS) prior to their absence. The DoS will communicate the absence and bereavement policy to the student's course instructors. Upon receiving proper documentation regarding the death and relationship, the DoS will provide this documentation to each of the course instructors, if requested.
Upon notification of the absence and receipt of proper documentation, each faculty member shall excuse the student from class and provide an opportunity to complete missed exams, quizzes, and other required work. Ultimately, the student is responsible for all material covered in class and must work with each individual professor as soon as they return to complete any required work.
In the event that a death occurs to a family member or friend that is not specifically covered by the policy, students can communicate the circumstances to the DoS to determine on a case-by-case basis if it is covered by the Student Bereavement Policy. If the student is not satisfied with the modifications/extensions by the instructor or if the instructor fails to make modifications/extensions for the student, the student should follow the Complaint Resolution Process.
In accordance with state laws and regulations (330 ILCS 60/5.2), a service member enrolled in an institution of higher learning who is unable, because of his or her military service, to attend classes on a particular day or days has the right to be excused and to reschedule a course examination administered on such day or days. The faculty and administrative officials shall make available to the service member an opportunity to make up any examination he or she has missed because of his or her military service.