Have the following information ready for the registration form:
President name, Illinois State email, phone number (must be an Illinois State student)
Treasurer name, Illinois State email, phone number (must be an Illinois State student)
Three (3) additional Illinois State student members' contact information, including name and email
Illinois State faculty/staff advisor name, email, office phone number
Illinois State faculty/staff fiscal agent (if different from advisor) name, email, office phone
Officers terms of service
Organization email, web address, social media addresses
Complete the online registration form. All organizations must register on an annual basis with Student Activities and Involvement.
Upload your constitution, with a ratification date within the past two years, at the end of the online registration form. A sample constitution and guidelines are available for your use.
Once the form is complete, the RSO president will receive a confirmation email that the student group may start operating as an RSO and when to attend a mandatory orientation session. You will be contacted if there is an issue with your registration; otherwise, your registration is complete.
Sports Clubs must also fulfill all registration requirements with Campus Recreation.
Social fraternities and sororities must be recognized as a chapter affiliated with Illinois State and approved by Fraternity and Sorority Life. These organizations must adhere to their national/international guidelines as well as local IFC, CPC, MGC, and NPHC guidelines.
Membership in RSOs at Illinois State University is limited to currently registered Illinois State students. Rosters submitted to parent national/international organizations must be approved by the Dean of Students Office. The Dean of Students Office reserved the right to review membership rosters as deemed necessary.
All organizations are required to have a minimum of five (5) currently registered Illinois State students. All other members must be currently enrolled Illinois State students.
All organizations are required to have a minimum of one (1) advisor who is an Illinois State University Faculty, Staff, or Graduate Assistant employed by the University.
All organizations who receive University funding, including funds from the student fee board, will have a faculty/staff fiscal agent responsible for approving expenditures, signing contracts, etc.
All organizations who have self-generated funds (i.e. membership dues, fundraisers) must have an external bank account for these funds.
Organization names CANNOT BEGIN with Illinois State University/Illinois State/ISU. Student Activities and Involvement reserves the right to edit names as necessary.
Sports Clubs will need to fulfill additional registration requirements with Campus Recreation.
Social fraternities and sororities must be approved by the Fraternity and Sorority Life. Social fraternities and sororities are defined as having exclusive (cannot join another fraternity/sorority) membership and are members of a national/international umbrella organization. Social fraternities and sororities are the only single-sex organizations outside of sports-related organizations permitted at Illinois State University. These organizations must adhere to their national/international guidelines as well as local IFC, CPC, MGC, and NPHC guidelines.
The President will serve as the primary contact on the Dean of Students Office web page.
All organizations are required to have a current constitution/by-laws on file with Student Activities and Involvement.
All members agree to the follow the Nondiscrimination in Membership Clause: Member selection shall be free from discrimination on the basis of race, color, religion, sex, national origin, sexual orientation, order of protection, gender identity and expression, ancestry, age, marital status, disability, genetic information, unfavorable military discharge, or status as a veteran.
When a student organization, whether national or local, has a selective membership (i.e., honor and recognition societies, or professional, service, and social groups) the organization shall not discriminate in member selection based on race, color, religion, sex, national origin, sexual orientation, order of protection, gender identity and expression, ancestry, age, marital status, disability, genetic information, unfavorable military discharge, or status as a veteran. Per section 106.14 of Title IX of the Education Amendments of 1972, social fraternities and sororities that are exempt from taxation under section 501(a) of the Internal Revenue Code and whose active membership consists primarily of students in attendance at institutions of higher education may select members based on sex.
All members will follow the Nondiscrimination in Educational Programming Clause: All Registered Student Organizations shall be in compliance with all federal and state statutes and regulations and Illinois State University policies pertaining to nondiscrimination in educational programs. Consequently, access to all programming provided or sponsored by Registered Student Organizations shall be free from discrimination based on race, color, religion, sex, national origin, sexual orientation, order of protection, gender identity and expression, ancestry, age, marital status, disability, genetic information, unfavorable military discharge, or status as a veteran. Registered Student Organizations shall provide reasonable accommodations as necessary to individuals with disabilities in order to provide equal opportunity to participate in programs, services and activities.
All RSOs must abide by the Code of Student Conduct, Illinois State University policies, and city, state, and national laws.
RSOs will be held liable for disciplinary action as a result of actions of individual members of the organization while representing the organization.
RSOs will be held responsible for all activities and/or damages resulting from its events. A RSO must exercise reasonable precaution and abide by RSO risk management procedures to ensure its events are safe.
RSOs will not organize, sponsor, cosponsor or in anyway coordinate an event with any student organization that has been prohibited in participating in that type of event or has had its RSO status suspended, placed on interim suspension, or terminated.
RSOs must stay in good financial standing in order to host events/meetings on campus.
RSOs will follow the Alcohol Procedures for Events and complete all paperwork associated with these events as outlined.
RSOs will post flyers/posters on designated bulletin boards only and will only chalk on sidewalks exposed to rain. Trees, artwork, buildings, etc are not to be used for these purposes.
The President and Treasurer must attend a mandatory RSO Orientation after completing the registration.