Sponsored Registered Student Organization Fund
The Sponsored Registered Student Organization (RSO) Fund is for registered student organizations sponsored by academic departments. For full list of sponsored RSOs, visit the classification section of the Policies, Procedures, and Forms webpage. Funds will be distributed for programs/travel which are consistent with the educational goals and purposes of the institution and/or RSO and has a significant impact upon and/or appeal to the student members of the RSO. Please review the Sponsored RSO Fund Guidelines for complete policies/procedures.
Sponsored RSO Funds will be allocated in the spring for programs/travel that occur the following academic year (Program Fund). Any additional available funds will be allocated in the fall for that current academic year (Opportunity Fund).
Funding Allocations
The University will continue to follow the most up-to-date health and safety guidance and will make adjustments accordingly when necessary. Fee Board funding allocations should not be construed to imply that the program or travel is approved. Restrictions on travel, limitations on gatherings, and/or cancellations of conferences/events may eliminate or modify the need for this funding. Funding can only be spent as specifically within the funding allocation letter the RSO receives. Any unused funds cannot be diverted to other RSO funding needs. Any new funding requests must be submitted through the Opportunity Fund process.
Travel
Travel by Sponsored Registered Student Organizations is considered University-sponsored travel. As a result, Sponsored RSOs must follow University guidance and any restrictions related to University-sponsored travel.
Funding for Next Academic Year - Program Fund
Application Information:
Event/Travel occurs: July 1, 2023–June 30, 2024
Applications open: December 1, 2022
Applications CLOSED: Deadline: February 10, 2023 at midnight
Funding for This Academic Year - Opportunity Fund
Application Information:
Event/Travel occurs: July 1, 2022–June 30, 2023
Application deadline: Opens July 1, 2022 with hearings starting in September 2022. Funds available until depleted or February 10, 2023.
At this time, Opportunity Fund hearings are fully booked and there are no additional hearings available. Opportunity funding applications received will be put on a waitlist. RSOs will be contacted if hearings become available, but the Opportunity Fund is dependent on available funds and hearing availaibility, as the Program Fund process the prior academic year serves as the first and primary method for RSOs to make funding requests.
Processing Funding
RSOs that receive funding through the Fee Board will need to have a student leader and advisor meet with a member of the Student Activities office to review the Sponsored Purchasing Guide and complete necessary account paperwork.
Changes to Funding Allocations
RSOs that received funding and need to move money from one line item to another must submit a Change in Allocation form prior to making purchases or confirming arrangements with a vendor. A Revised Line Item Budget will need to be uploaded within the form. The change must be approved by the fee board.
Forms
Sponsored Purchasing Guide
Sponsored Academic RSO Request for Payment
Prize Tracking Form
Non-Employee Travel Form
RSO Bank/Credit Union Account Information and Procedures—Sponsored RSOs may utilize external bank/credit union account for self-generated funds such as membership dues and fundraisers.
Contracts
Contracts serve as agreements for payment between the registered student organization (RSO) and a third-party (DJ, speaker, vendor, etc.).
Sponsored student organizations who are using student fee or departmental funds for an event will need to utilize the ISU Agreement for Services for all third-party agreements (even if the vendor provides a contract). For help with reviewing or executing a contract, contact Student Activities at StudentOrganizations@IllinoisState.edu.